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Old Dominion University (ODU) has been handling video for decades, starting with analog satellite systems in the 1980s and moving to digital formats like MPEG-2 and MPEG-4 in the 1990s. They support video conferencing, distance learning, and events across seven colleges, including graduation ceremonies, student seminars, and career workshops. This adds up to over 250 events weekly, with online learning making up 25-30% of enrollments—about 36,000 registrations yearly across 48 programs. Their systems generate over 9 TB of storage and 14.5 TB of bandwidth monthly. In the early days, ODU used RealPlayer for streaming with Osprey cards and PCs. By 2007, they switched to Envivio encoders for H.264 streams and partnered with Akamai for delivery. In 2012, they upgraded to Cisco TelePresence for digital conferencing, leading to steady online growth. Now, they have over a dozen telepresence rooms on the main Norfolk campus and 18 more at centers in Virginia Beach, Hampton, and Suffolk. Plus, 40+ classroom capture systems using Crestron Capture-HD Pro, all tied into Blackboard for course management. Integrating Classroom Capture with Kaltura The recordings from Old Dominion University (ODU) originate from Cisco TelePresence and Crestron Capture-HD Pro systems. These devices capture lectures and seminars across more than 40 classrooms. Every session scheduled in the Cisco TelePresence Management Server generates metadata such as course information, instructor details, and reservation times. When classes are recorded, the TelePresence Content Server automatically names each file with a random sixteen-character string. To make these recordings usable, ODU developed a custom server-side script that extracts the original metadata from the scheduling server, renames the file using the course ID, and adds a timestamp. This prepares the recording for Kaltura ingestion and ensures every file can be matched to its course inside the media platform. Custom Integration Workflow After files are renamed and tagged with metadata, they move into a two-part automation flow: The first process cleans and prepares the video files, adding the correct course identifier and other metadata. The second process runs a Python-based Kaltura API script that pushes the files to Kaltura, where they are automatically categorized, renamed, and organized by course or program. Once transferred to Kaltura’s cloud via the Dropbox feature, the media is transcoded into multiple resolutions for playback across devices. This allows every recording to be instantly available in high, standard, or low definition without manual handling by the staff. Building the Custom Interface To make the content accessible, Old Dominion University (ODU) developed a custom web interface that blends the university’s database with the Kaltura API. The interface reads course data each semester from Banner, ODU’s student information system, and creates course launch pages where each class links directly to its associated media. Students log in through single sign-on using Shibboleth authentication. Once inside, they see three key functions: live class access through WebEx, archived lectures through Kaltura, and technical support. The integration with Kaltura’s API dynamically pulls video thumbnails, metadata, and player settings onto the page. The Kaltura Player itself is customized with ODU’s branding and enhanced controls. Students can change playback speed, navigate with keyboard shortcuts, or use the scrubber preview to jump to specific points in the lecture. Informational bumpers play before the content to help students learn these features. Enhancing the Video Player Old Dominion University (ODU) extended Kaltura’s flexibility to improve the video learning experience. Each course page includes tabs that interact with Kaltura content using API calls: Course Info Tab : Displays class details pulled from the university database. Instructor Contact Tab : Allows direct communication with instructors during playback. Notes Tab : Let students write notes while watching. Support and Feedback Tabs : Give instant access to technical help and allow user responses for ongoing improvement. These tools are integrated directly within the video viewing environment, removing the need for students to navigate multiple systems. File Processing and Upload By combining the APIs from Cisco, Crestron, and Kaltura, ODU created an automated and reliable pipeline for classroom media. Every step (from recording to tagging to publishing ) runs under a set of custom scripts that handle metadata management and content delivery. The architecture allows scalability without adding complexity. Recordings from hundreds of classes each week automatically reach students through Blackboard, the university’s learning management system, without manual uploading or sorting. The system also supports redundancy through Kaltura’s cloud hosting, reducing the load on internal servers. Future Media Enhancements Old Dominion University (ODU) continues to expand this Kaltura-based ecosystem to support richer interaction and accessibility. Automated captioning, transcript syncing, keyword search, and time-coded commenting are being integrated into the same interface. These improvements will make it easier for students to find, reference, and discuss content inside their video environment. By building around Kaltura’s open APIs, ODU turned a set of independent recording and streaming tools into a cohesive media workflow that scales with its distance education programs and serves as a foundation for future innovation.
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