Growing businesses and educational institutions need scalable video learning libraries. Video content is central to so many purposes today. Educational institutions and e-learning platforms use video libraries to provide students with educational content. In these libraries, you will find lectures, tutorials, etc. on a wide range of subjects. Scalable business libraries can support so many purposes from onboarding and training to long-term employee development. Corporate training videos may include webinars, product demos, internal communication videos, etc.
It can be a challenge when using so much video content to organize it and make it easy to access. When your video library is disorganized, it can lead to inefficiencies and wasted opportunities. It can hinder productivity and reach your business goals. Using a private video hosting platform helps you build and maintain a centralized, scalable video library.
Benefits of a centralized video learning library
Easy access to consistent training materials
An e-learning video library centralizes all your video content in a single location. This makes videos easily accessible to teams. No one has to hunt through different platforms and folders to find the right video. Using video templates can speed up production and ensure consistency across videos.
Training is more consistent when all employees have access to the same training videos. One of the benefits of a video library is its flexibility. Employees must just need quick information to complete a specific task or they may want to take a deep dive into a specific topic.
Supports self-paced learning and performance
In a centralized learning system, you need to structure your video content in a way that supports self-paced learning. Individuals should have access to the information they need when they need it. It’s not like in-person lectures that they must attend at a certain time in a specific location. Employees can access videos they need in the course of their workflow and apply the information immediately. This increases retention of the information.
Interactive videos incorporating quizzes and branching scenarios engage learners and assess their understanding and performance. They can identify their strengths and weaknesses and bridge any gaps in learning.
Bite-sized videos can help to encourage learners with short attention spans to engage in ongoing learning.
Efficient onboarding and skill-building at scale
Video messaging can deliver information quickly and concisely to new hires. Easy access to on-demand videos in a video library means new hires can acquire information at their own pace. This simplifies welcoming them and eliminates the stress of onboarding meetings. They will find all the essential information they need in the video library so they can quickly get up to speed.
Steps to building a scalable video library
You have to simplify the task of finding videos in a centralized video library that contains thousands of videos. Without good search capabilities, they may be virtually impossible to find. Viewers want a user-friendly video library where they can easily get access to the videos they need.
Audit existing content and identify gaps
Upload your videos to the platform you have chosen and see if you can identify gaps in your existing content. You may find you have many live streaming videos but lack certain types of video-on-demand. You can work on creating the videos you lack. It’s important to record all of your training so employees have access to it as video-on-demand. Once you create videos, such as compliance videos or safety training videos, employees can access them over and over again.
Your employees should have access to tools that make it easy to create screen recordings and other use video training without the need for a whole production team. Offering subtitles and video transcripts can make your videos accessible to employees with hearing disabilities or who don’t speak English.
Categorize by topic, department, or skill level
You need to organize your videos in a logical way to make finding them easy. You can choose to categorize video content by topic, department, skill level, or specific projects.
You have to clearly define who can access, edit and manage your video content. If you separate team members into specific roles it not only makes a library easier to use but offers better security. With access controls and user permissions, you can ensure that videos like Town Halls are available to all employees while certain sensitive videos are limited to specific groups.
Use metadata, tags, and playlists for organization
Using metadata, tags, and playlists helps to improve the searchability of videos. Metadata includes details such as dates, keywords, and descriptions. Tags are descriptive and indicate the context of the video. Search engines use metadata and tags to deliver more accurate and relevant search results. You can organize videos into playlists to improve discoverability and user experience.
Best practices for maintaining and scaling a video library
You need to be able to maintain and scale your video library or it can become outdated, cluttered, and not have enough space for new content.
Regularly update outdated content
You need to keep updating and archiving video content. Decluttering and archiving old content you no longer use can help you make space for new videos. An alternative to archiving them is to update them. Optimizing videos for quality and making continuous improvements helps to keep your library user-friendly.
Version control and content expiration
Version control enables multiple team members to work simultaneously on a project. It will integrate the work done at the same time by different team members. This facilitates collaboration and enables teams to manage changes. You can set content expiration dates on videos to control when viewers can access them. They can no longer watch it after a specific date and time.
Add new modules as the company or course needs evolve
Advancements in AI for video creation make scaling video production possible. With the use of AI the ability to create new videos and courses increases. This in turn increases the need for video course management and organization.
Tools and features that support scalability
LMS integration
LMS integration links an LMS with the other software tools and platforms you use. This integration helps to create a more cohesive learning experience. Integrations break down silos and support scalability and accessibility.
For example, integrating an LMS with HR systems allows for the automatic enrolling of employees in training programs and tracking of their progress. Integration with Microsoft Teams can facilitate real-time collaboration and communication.
Advanced search, filters, and content recommendation engines
Advanced search allows learners to refine their searches beyond using basic keywords. They can use criteria such as file types, date ranges, or even specific attributes. This makes retrieving the right videos possible.
Filters help learners to narrow down search results by using criteria such as category, location, or date.
Content recommendation engines use algorithms to suggest content to learners. They may make recommendations based on previous behavior. For example, they may recommend follow-up videos on a certain topic if a learner has already watched a video on the topic.
Analytics to track usage and learning progress
Analyzing user behavior and engagement metrics can help you understand which videos in your video library perform well and which ones you may need to adjust. Heat maps can help you to identify how learners engage with videos. Do they pause, rewind, rewatch content? Do they complete videos or drop-off? You can gain in-depth insights that help you to make your videos more engaging.
The Cincopa video hosting platform allows you to create a dynamic video learning library. You can even customize it with your logo and colors to bring it in line with your brand identity. It has tools for categorization and access control.
You have access to many interactive features such as annotations, quizzes, surveys, video chaptering, and calls to action.
Conclusion
A well-organized, scalable video library is critical if you intend to use videos for many different business purposes. Whether you’re a growing business or an educational institution, it’s essential to be able to scale your video library. If you go to Cincopa’s home Page you can sign up for a free trial. Find out how it allows you to future-proof your video training with the use of a scalable video learning library.
