How to Manage Your Enterprise Video Assets in the New Hybrid Office World?

The COVID-19 pandemic has completely changed the way that we do business. Due to lockdowns, quarantines, and other virus-related factors, millions of businesses around the world have been forced to adapt and move away from their traditional models. 

Video asset management is extremely important for enterprises in hybrid office & remote workspace

Some companies have adapted effectively and others have not. In this article, we will explain how you can manage your video effectively in the new hybrid office world that the pandemic has created.

What is the Hybrid Office and why is it important for you?

Build a video workflow for your employees to collaborate via remote working

A hybrid office is a work environment in which the majority of employees are working part-time from home and part-time in the office.

Hybrid offices are designed to allow for maximum flexibility in order to support a distributed workforce. 

Hybrid offices allow companies to accommodate remote workers and have fewer people coming into the office every day. This helps to keep the company operating efficiently while reducing the chances of a COVID-19 outbreak at the workplace. 

The hybrid office model has become so popular during the COVID-19 pandemic that roughly 55% percent of businesses now offer at least some level of remote work throughout their organization. 

In addition to keeping workers safe and helping to combat the pandemic, the hybrid office model also helps businesses to cut costs because they do not need as much office space.

This is another reason why this model is appealing to companies and is something that could help fuel the trend into the future. 

Besides the fact that corporations can experience many benefits by switching to a hybrid model, employees also tend to like it, making it a win-win.

In fact, roughly 83% of employees prefer the hybrid work environment over the traditional in-office work structure. Of the employees who prefer the hybrid office, most believe that working remotely between 25% – 75% of the time is ideal.

5 differences between a home-based work and Hybrid office?

In a Hybrid office workspace enterprise need to have a secure control their video asset & a video hosting solution can help 

1. Working Locations

The biggest difference between home-based work and hybrid work is the fact that with fully remote work employees never go into the office and with hybrid work, they go in sometimes.

For example, in a hybrid work environment, employees may be required to go into work on Mondays and Tuesdays and can work from home the rest of the week.

2. Supervision

A second difference between the two types of work is that with home-based work, managers cannot directly supervise their employees while they work.

This is still possible to an extent with hybrid work. 

3. Water Cooler Discussions 

The third difference between the two work models is that home-based work also does not have the possibility for water-cooler discussions or informal social events at the office that can help to strengthen social bonds between workers. 

4. The Office

A fourth difference between hybrid work environments and remote work environments is that companies that are fully remote often do not have a physical office location. 

5. The Commute 

Finally, fifth, people who work in hybrid work environments usually still have to deal with a commute, at least a few days a week.

People who work fully remotely do not have to deal with a commute.

Why does your Enterprise need a video solution for their video assets in the new world of Hybrid solutions? 

Secure digital asset with a video hosting platform is of paramount importance for internal and external communication to flourish

As the hybrid work model increases in popularity, so too does the need for organizations to have video solutions for their video assets.

Video assets can include instructional videos for employees, company meetings, copyrighted entertainment content, etc. 

With more and more workers working from home, more employees have to access important company video files remotely.

This means that companies need to have a way to protect their video assets while allowing employees to access them safely from home. 

In other words, your organization needs a video solution in order to keep them safe and to organize them so that your employees can find them and access them efficiently without having to waste valuable labor time tracking them down.

What is Video Asset Management?

Video asset management is the process of managing large volumes of video assets in an organized and secure manner. This is often done with video software that is designed specifically for this purpose. 

Good video asset management software centralizes video content storage while optimizing internal distribution, workflows, and end-user consumption.

If your company has large quantities of video assets that need to be kept safe and distributed efficiently throughout your organization, then video asset management is essential to prevent piracy, intellectual property theft, and data breaches. 

Video asset management also prevents employees from wasting time trying to figure out how to store large numbers of video files or locate them from many different sources.

In order for video asset management systems to operate correctly, they need intelligent metadata management in place to make sure that all of the video files can be appropriately tagged so that they can be easily retrieved when necessary. 

Why Single Sign-On (SSO) matters in Hybrid Office World?

Single sign-on (SSO) is when an employee can use one username and password to access multiple applications.

Single sign-on matters in a hybrid work environment because it can make it significantly easier for employees to use a wide variety of applications without having to create brand-new credentials for each app. 

If an employee had to create brand-new credentials for each application that they were required to use for work, it increases the risk of them forgetting their passwords.

Juggling many different usernames and passwords is also extremely tedious and makes things more difficult for employees. 

Single sign-on reduces the chances of employees dealing with forgotten passwords and simplifies their workflow.

In a hybrid work environment, the simpler that it is for employees to use a wide range of applications, the better because it increases efficiency.

Single sign-on significantly boosts efficiency. 

Video Hosting Platform: Internal communication solution for all your video asset needs

Video hosting platform help in enhancing your videos and optimize your website

A video hosting platform is a software program that can manage all of your company’s video files.

You can think of it almost like YouTube, but only for your company.

Some companies prefer to use public video hosting platforms like YouTube for their video content. However, many others prefer to buy their own enterprise-level video hosting software. 

A Home For Video Content 

Video hosting platforms give companies a digital home for their video content.

Considering the fact that more and more companies are using video content for marketing and training, it is extremely important for businesses to be able to store their video content properly.

Some enterprises also sell videos in addition to using them for marketing or training purposes. Proper video hosting is especially important for these types of companies. 

Broadcasting Video & Live Stream Video

In addition to video storage, video hosting platforms also allow you to stream or broadcast video.

This is a very useful feature for enterprise businesses who have implemented a streaming model. 

Powerful Video Features 

Video hosting platforms also usually have a number of other useful video features built into them.

Videos can include features for monetization, privacy, custom branding, and tech support.

All of these video features can help to create an excellent viewing experience for people who are viewing the content and an excellent user experience for people who are using the video hosting platform to store and broadcast video. 

If your business plans to store video or broadcast it internally or externally, then you should strongly consider using an enterprise-level video hosting platform.

Doing so can make things much easier for you and save you many headaches.

Video hosting platforms are especially beneficial for companies that are using the hybrid office model and are using video for communication with remote workers. 


Due to the many benefits that the hybrid office model provides, it is unlikely to go away any time soon.

Both employees and business owners and executives all stand to benefit immensely from the hybrid office model. Employees benefit by getting more flexibility in their schedules and not having to commute as much and business owners and executives benefit by saving money on office space.

Also, hybrid work environments dramatically reduce the odds of a COVID-19 outbreak occurring at the office, which is beneficial for everyone, including society at large. 

Businesses that want to optimize the success of their hybrid work models need to implement an effective video asset management strategy and to use a high-quality video host.

A good video asset management strategy will help the company to protect and organize their video assets to keep them safe from piracy while making them easier for employees to access. 

A good video hosting platform will enable companies to broadcast and stream video content in addition to providing a permanent digital home for their video assets.

Video assets will become increasingly important in the future as more and more companies turn to the hybrid work model. 

If your company does not already have effective video strategies in place, then you should strongly consider implementing them quickly. 

The safer that your video content is, and the more easily that your video content can be distributed throughout your enterprise, the better off that your company will be.

Originally published on August 29th, 2023, updated on September 12th, 2023
The Blog

How to Manage Your Enterprise Video Assets in the New Hybrid Office World?

by Bennett O'Brien time to read: 6 min