As your video library grows, managing transcripts and subtitles one video at a time can slow down your workflow. To simplify this, Cincopa provides global settings for AI transcriptions and subtitles that apply across all the videos in your account.
By configuring these global settings, you can establish a consistent transcription workflow for all eligible videos (videos having a run time and proper dialogues). Transcripts are automatically generated and handled according to your selected publishing options whenever new videos are uploaded, eliminating the need for manual setup for each asset.
Why AI Transcriptions and Subtitles Are Needed
AI transcriptions and subtitles help make video content easier to understand, search, and manage. Transcripts improve accessibility for viewers who prefer reading or cannot play audio. Subtitles help viewers follow along in noisy environments or when watching videos on mute.
- SEO: Captioned videos perform better in search engines because the transcript text is automatically injected into the page header. This makes video content readable by search engines and helps improve overall SEO visibility.
- Accessibility: Transcripts and captions support web accessibility requirements. Providing accurate subtitles helps ensure videos meet ADA and Section 508 compliance standards, which are required by law in many regions.
- Engagement: Subtitles make autoplay and muted videos more effective. Viewers can understand the message without sound, which helps reduce drop-offs and keeps users engaged when audio is disabled or unavailable.
- AI / VideoGPT Support: Transcripts allow video content to be indexed and used by VideoGPT. This enables AI-driven answers based on video content and improves the accuracy of responses generated from videos.
- Smart In-video Search: Transcripts make it possible to search across your entire video library using spoken keywords. If you remember a word or phrase from a video, you can enter it in the search bar, select the CC option, and quickly locate videos where that keyword appears in the transcript. This makes managing large video libraries faster and more efficient.
Steps to Generate AI Transcriptions and Subtitles (Global Settings)
Step 1: Log in to your Cincopa account, navigate to the profile section, and click on the drop-down menu.
Step 2: From the dropdown, select Account Settings.
Step 3: In the Account Settings page, click Global Settings from the left-hand sidebar.
Step 4: In Global Settings, search for Auto Transcribe & CC and enable this option.
| Note: Enabling “Auto Transcribe & CC” will only generate transcripts for videos uploaded after this feature is activated. To create transcripts for videos already in your Cincopa account, please contact Cincopa Support. |
Step 5: Once enabled, choose how the transcription should be used
- Only generate – Creates the transcript but does not publish it anywhere. The transcript is stored in your account and can be managed later from the Auto Transcribe & CC section in Account Settings. This option is useful if you want to review or control publishing manually at a later stage. Use this option if you would like to manually edit and publish the transcripts.
- Publish to SEO and VideoGPT – Generates the transcript and makes it available only for SEO and VideoGPT responses. Subtitles will not appear in the video player. This option is suitable if you want transcripts to support search visibility and VideoGPT answers without displaying captions to viewers. Use this option if you want to manually edit and publish the transcript to the player, but it is good enough for SEO and VideoGPT.
- Publish to Player and SEO/VideoGPT – Generates the transcript, publishes it as visible subtitles in the video player, and also makes it available for SEO and VideoGPT. You can review and edit the transcript before publishing, ensuring accurate captions for viewers while supporting VideoGPT and SEO use cases. You can always edit and perfect the transcript after it has been published.
- Publish with speaker detection – Generates and publishes the transcript with speaker identification included. This option is useful for videos with multiple speakers, helping viewers and VideoGPT better understand who is speaking at different points in the video. The auto-transcription will automatically partition the transcription based on different participants but it would not know their names. Hence, you might want to edit their names using SRT editor.
| Note: Transcripts generated through global settings are created automatically. Since AI-generated transcripts may not be 100% accurate, you can review and edit them after generation. To make changes, open the transcript in the SRT editor, update the text as needed, and re-publish it. For detailed instructions on editing and managing transcripts, refer to the “Transcript Management Guide“. |
Once these settings are saved, transcripts will be generated and published according to your selection, and VideoGPT will be automatically enabled for all applicable videos going forward.
| Note: To learn how to control VideoGPT’s behavior and define custom responses, refer to the VideoGPT Custom Prompts guide. |